Duties of the Board

The Board of Directors is made up of elected and appointed individuals who are responsible for running the organization by adhering to the Bylaws and Standards adopted by the organization.

The terms and roles of each officer will be as follows:

President

• Will serve as the  point of contact with NAGAP for the chapter,  a spokesperson,  and coordinator for the organization

• Prepares the agenda of all TxGAP meetings

• Presides at all meetings of the Chapter Board and Executive Committees

• Serves as an ex-officio member on all committees

• Appoints individual(s) to fill any vacated position(s) on the Chapter Board through the end of the current term of office

• Serves as liaison to NAGAP

• Submits the annual report to NAGAP by April 30 each year  

• Attends two TxGAP state-wide meetings per year

Vice President

• Will assist the President in coordinating activities for the organization

• Presides at any meeting of the Chapter Board in the absence of the President

• Assumes the position of President of the Chapter in the event that the President shall leave office prior to the completion of the current term
  

• Serves as program chair for any TxGAP meetings and activities

• Oversees all committee activities and reviews committee annual reports

• Assumes other duties as directed by the President

• Attends two TxGAP state-wide meetings per year

Secretary

• Will create and maintain records for the organization

• Takes minutes of all meetings of the Chapter and distributes to membership,  as appropriate

• Maintains all official records of the Chapter, including archives and annual report to NAGAP

• Sends out all necessary notices of meetings and other pertinent information to members

• Assumes other duties,  as directed by the President

• Attends two TxGAP state-wide meetings per year

Treasurer

• Will assume responsibility for financial matters and maintain the paid membership list of the organization

• Evaluates the membership fee structure for the Chapter

• Collects fees from members and keeps an accounting of Chapter funds

• Maintains a current membership list of TxGAP members

• Prepares a treasurer’s report for each TxGAP meeting

• Prepares an annual financial report for NAGAP

• File an IRS form 990EZ or 990N with the IRS by November 15 each year.
  

• Pays bills incurred by TxGAP and thus has signatory authority for financial purposes

• Assumes other duties as directed by the President

• Attends two TxGAP state-wide meetings per year

Communications Officer

• Will assist in creating official communications and maintaining the website and listserv of the organization

• Develops publicity and registration materials related to membership and special events

• Creates and disseminates official communications from TxGAP officers to its members

• Maintains the TxGAP website and listserv, oversees social media marketing, conducts surveys, and reports findings to Board and/or members
  

• Assumes other duties as directed by the President

• Attends two TxGAP state-wide meetings per year